Random Selection Drug and Alcohol Testing Program Management Software by TATSoftApps
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Deluxe Drug and Alcohol Testing Software Reports
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Our reports will help you efficiently manage your drug and alcohol testing compliance program. And if you are a clinic your customers will love the reports and informative bar charts and data metrics you can provide them!
Our Drug Testing Management Software delivers powerful value through its built-in reporting and data visualization capabilities, and having 26 individual reports and bar chart graphs available within the system significantly enhances usability and insight.
Each report generated by the drug and alcohol testing management software is automatically saved locally on your computer in clearly organized subfolders under the C:\Drug Testing Reports directory. This structured file storage approach makes it easy to manage, archive, and retrieve critical drug testing reports, alcohol testing reports, and program analytics whenever they are needed. Users can manually navigate their hard drive using Microsoft File Explorer to quickly locate specific reports, export data, or share documentation for audits, compliance reviews, or internal analysis.
Or, even better, users can utilize our unique Report Locator/Viewer Window to quickly access reports from within the drug testing software! To streamline access, the drug testing software includes a built-in Report Locator/Viewer Window that centralizes all reporting functionality within the application itself. This integrated report viewer eliminates the need for manual file searching while providing instant access to workplace drug testing reports, DOT compliance reports, trend analysis bar charts, and historical testing data. By combining automated report generation, secure local storage, and intuitive viewing tools, our drug testing management software ensures accurate recordkeeping, faster reporting workflows, and improved oversight of drug and alcohol testing programs. These reporting features are essential for organizations seeking efficiency, regulatory compliance, and data-driven decision-making in their drug testing operations.
Report Locator/Viewer Window
Reports are a core feature of drug testing software because they transform raw test data into clear, compliant, and actionable insights. Robust reporting tools allow organizations to instantly generate drug test reports and audit-ready compliance documentation from a centralized drug testing management system. Whether used for workplace drug testing, DOT drug testing programs, or occupational health screening, accurate reporting ensures data integrity, reduces human error, and supports faster decision-making. Modern drug testing software reporting modules also enable real-time visibility into test status, results tracking, and historical records—critical for employers, administrators, and medical review officers (MROs).
Equally important, our advanced drug testing software reports help organizations meet strict regulatory and legal requirements. Automated compliance reports support DOT compliance, FMCSA reporting, random drug testing audits, and non-DOT policy enforcement, while secure data storage and access controls protect sensitive employee information. Customizable dashboards and exportable reports (txt files, CSV) allow businesses to analyze trends, manage risk, and demonstrate due diligence during inspections or litigation. In short, powerful reporting capabilities are not just an add-on—they are a competitive advantage that makes drug testing software more reliable, scalable, and indispensable for modern drug and alcohol testing programs.
Random Testing Software - Random Selection Results Report
The Random Selection Report is generated after a random selection pull. After performing a pull, click on the Create Random Report button on the Random Selection window.
Random Selection Report
The Random Selection Report is created from the Random Selection Window and provides complete documentation of the selection run, giving you transparent, audit-ready proof of your random testing process. The report includes the report type, run date, software used, the entity that generated the report, the number of companies included, and the name(s) of those companies.
For full compliance verification, it also records the original file size used to generate the random names, the total number of names returned, and individual totals for drug tests, alcohol tests, combined drug and alcohol tests, and alternate candidates selected. Each selected individual is clearly listed with employee ID, first name, last name, and company name.
Comprehensive, detailed, and defensible — the Random Selection Report ensures your random testing program is fully documented and ready for review at any time.
Random Testing Software - Random Selection Notification Letters
Notification letters can be generated for every individual chosen in the random selection pull by clicking on the Generate Notification Letters checkbox located on the Random Selection window.
Example Notification Letter
The Notification Letters are automatically generated for every individual selected in the Random Selection Report, ensuring immediate and consistent communication of testing requirements. Each letter clearly documents the run date, software used, and the entity generating the notification.
For complete accuracy and accountability, the letter includes the employee ID, employee name, company name, and the specific type of test the individual was selected for — drug, alcohol, drug and alcohol, or alternate. A signature and date line for both the manager and employee provides formal acknowledgment and documented proof of notification.
Professional, standardized, and audit-ready, these notification letters help protect your organization while reinforcing a compliant and well-documented random testing program.
Pending Results Report
The Pending Results Report displays all individuals selected for random testing that have yet to have their results entered into the system.
Tracking Individuals Chosen for Random Selections
The Pending Results Report, generated from the Pending Results Window, in the TATSoftApps Drug & Alcohol Testing Software provides a clear, organized report that display every selected candidate from the moment of random selection until a test result is officially entered into the system. As soon as an employee is selected for drug and/or alcohol testing, their information is automatically placed into the Pending Results Window, where it remains visible until the testing process is completed and documented. This ensures that no selected candidate is overlooked, forgotten, or left unresolved.
The report displays the information in the Pending Results Window including Employee ID, Employee Name, Company, and Selection Date, giving administrators an immediate snapshot of outstanding tests. By centralizing this information in one easy-to-access report, clinics and employers can efficiently monitor compliance, follow up on incomplete tests, and maintain accurate documentation for audits and regulatory review. The Pending Results Window strengthens accountability, improves workflow efficiency, and helps ensure that every selection moves seamlessly from notification to final recorded result — giving you complete control over your testing program.
Company Drug and Alcohol Testing Results Report
The Company Report provides all drug and alcohol test information for every employee from the chosen company for the specified begin and end date. It also provides important metrics on the outcomes of the drug/alcohol testing for the company, allowing them to better manage their employees. The Company Report is generated from the History and Reports window.
Company Testing Results Report
The Company Drug and Alcohol Test Results Report, generated from the History and Report window, provides a complete summary of testing activity for a selected time period, giving management clear visibility into company testing performance and outcomes. The report includes the run date, software used, and the begin and end dates defining the reporting period, along with the company name and total number of records returned.
For accurate compliance tracking, the report breaks down results into negative tests, positive tests, and “neither” results (including shy lung, substituted, adulterated, and similar outcomes), as well as the total number of results recorded during the selected timeframe. Each individual test entry is fully documented, listing the employee ID, employee name, MRO or laboratory used, test date, and test result.
Comprehensive, organized, and audit-ready, this report provides the documentation and data clarity needed to confidently manage your drug and alcohol testing program.
Employee Drug and Alcohol Results Report
The Employee Drug and Alcohol Test Results Report, generated from the History and Report window, provides a complete summary of testing activity for a selected time period, giving management clear visibility into company testing performance and outcomes. The report includes the run date, software used, and the begin and end dates defining the reporting period, along with the company name and total number of records returned.
For accurate compliance tracking, the report breaks down results into negative tests, positive tests, and “neither” results (including shy lung, substituted, adulterated, and similar outcomes), as well as the total number of results recorded during the selected timeframe. Each individual test entry is fully documented, listing the employee ID, employee name, MRO or laboratory used, test date, and test result.
Comprehensive, organized, and audit-ready, this report provides the documentation and data clarity needed to confidently manage your drug and alcohol testing program.
Employee Testing Results Report
The Employee Drug and Alcohol Test Results Report, generated from the History and Reports window, delivers a detailed, time-specific record of an individual employee’s testing history. The report includes the run date, software used, and the begin and end dates defining the reporting period, along with the employee’s name and the total number of records returned.
For clear compliance tracking, the report provides a breakdown of negative results, positive results, and “neither” results (including shy lung, substituted, adulterated, and similar outcomes), as well as the total number of tests recorded during the selected timeframe. Each individual test entry is fully documented, listing the MRO or laboratory used, test date, and test result.
Organized, transparent, and audit-ready, this report gives employers a complete view of an employee’s testing activity within any selected date range, ensuring accurate recordkeeping and confident compliance management.
MRO Clearinghouse Report / Non-Negative Drug and Alcohol Testing Results Report
The MRO Clearinghouse Report provides the MRO with the data necessary to report to the Federal Clearinghouse. It lists all non-negative test results. This report is generated by selecting one or more (there is no limit) companies or a consortium from the MRO Clearinghouse Window.
Clearinghouse Report for a Company - Can also create for a Consortium as well!
The Clearinghouse Report, generated from the Clearinghouse window, provides the critical information needed to support accurate reporting to the FMCSA Drug and Alcohol Clearinghouse. Under federal regulations, drug and alcohol test violations must be reported to the Clearinghouse by the close of the third business day after the employer receives notice of a non-negative result. Missing that deadline can expose an organization to serious compliance risk.
This report is designed to help you meet that obligation with confidence. It includes the report run date, the company generating the report, the DOT number of the selected company, the software used, and the begin and end dates defining the reporting period. For each applicable record, the report clearly lists the employee ID, employee name, date of birth, company name, MRO and/or laboratory used, test date, and test result.
Structured, organized, and deadline-focused, the Clearinghouse Report ensures you have the complete, accurate data necessary to fulfill federal reporting requirements quickly and defensibly.
The software will notify you when you enter any non-negative test result value. It will then provide you with the option to go to the Clearinghouse Management window to generate vital information required to be submitted to the Clearinghouse within 3 business days. Also alerts on Main Window. See examples below.
Alert provided upon entry of a drug and or alcohol test result that is non-negative.
Main Window Clearinghouse Alert
Drug and Alcohol Testing Software - Consortium Report
The Consortium Report provides the name of every company that belongs to every consortium created. Consortiums are created and manaaged with the Manage Consortium window.
Consortium Report - See which companies are in a consortium
The Consortium Report, generated from the Manage Consortiums window, provides a clear, organized overview of your consortium structure. The report delivers a sorted list of each consortium along with the companies assigned to that consortium, allowing administrators to quickly verify group composition and ensure accurate random pool management.
For added visibility, the report also displays the total number of consortiums within the system. Simple, structured, and easy to review, the Consortium Report helps maintain organized consortium oversight and supports compliant random testing program administration.
Drug and Alcohol Testing Company Roster Report
The Company Roster Report, generated from the Main window, is an important tool to allow coordination of current employee lists and to be able to add or remove employees from the system. Removed employees' data may still be kept within the history section of the software.
Company Roster Report
The Roster Report provides a clear and organized listing of a company’s workforce for accurate recordkeeping and verification. The report displays the company name, total number of employees, and a complete list of each employee’s ID, first name, and last name.
Simple, precise, and easy to review, the Roster Report ensures your employee records are up to date and readily accessible for compliance audits, random selection validation, and internal management needs.
Drug and Alcohol Testing Software - Random Selection Participation Letter
The Random Selection Participation Letter, generated from the Main window, provides clinics the ability to supply their client companies with proof of participation in a drug and alcohol random selection program. An employee list on the bottom of this report is optional and is generated by clicking on the List Employees on Report checkbox on the Generate Random Selection Participation Letter window.
Participation Letter - Company enrolled in random selection program
The Random Participation Letter allows clinics, medical facilities, TPAs, and MROs to provide client companies with formal proof of participation in a compliant drug and alcohol random selection program. This letter serves as documented verification that the company is actively enrolled and included in a scientifically valid random testing pool.
For additional transparency, the report can also include a list of covered employees, offering clear evidence of workforce inclusion in the program. Professional and audit-ready, the Random Participation Letter helps demonstrate compliance, strengthen client confidence, and support defensible testing practices.
Drug and Alcohol Testing - Company and Employee Directory Reports
The Company and Employee Directory reports provide you with information about companies and employees such as the their name, phone number, address, and notes of unlimited size. And if you are a clinic you can keep track of an unlimited number of companies and their employees as well. Below are examples of each of these reports.
Company Directory Record Report
Employee Directory Record Report
Complete Employee Directory Report
Complete Company Directory Report
The Employee Directory Report, generated from the Employee Directory window, and Company Directory Report, generated from the Company Directory window, provide centralized access to vital contact and reference information for your entire testing program. These reports ensure that critical details are organized, accessible, and ready when you need them.
The Employee Directory Report includes the employee ID, employee name, associated company, phone number, email address, physical address, and customizable notes for documenting important details.
The Company Directory Report provides the company name, phone number, email address, physical address, and user-defined notes for tracking key information about each client company.
For added efficiency, the directory windows allow users to copy all stored email addresses at once, making it easy to paste them directly into any email software’s “To” field for quick mass communication. Organized, practical, and time-saving, these directory reports streamline daily administrative tasks while keeping essential employee and company information easily accessible and professionally formatted.
Drug and Alcohol Testing - Company and Consortium Test Results Bar Graphs
The Company and Consortium Results Bar Graphs are created from clicking on the Test Results Bar Graphs button on the History window. It is a picture representation of testing result metrics. They display total employee number, total tests number, total positive, negative and neither test results. They also provide a great way to check if the company or consortium are performing enough tests to meet their requirements (by looking at the total employees and total tests bars).
A picture is worth a thousand words - Management or Clients love these!
The Data Graphs provide a powerful visual breakdown of your drug and alcohol testing activity, allowing you to quickly understand performance without sorting through detailed reports. Instead of scanning rows of numbers, you can instantly see trends, testing volumes, and percentage breakdowns displayed in clear, easy-to-read graphical format.
These visual analytics highlight key metrics such as total tests performed, selection percentages, result distributions, and overall compliance activity for both individual companies and entire consortiums. By presenting the data graphically, the system makes it easier to identify patterns, spot irregularities, and monitor program effectiveness over any selected time period.
More than simple charts, these graphs serve as a management tool — helping administrators maintain oversight, improve accountability, and ensure the testing program remains compliant, balanced, and defensible at all times.
Company Data Metrics - Save to Reports folder
Consortium Data Metrics - Save to Reports folder
DOT Drug and Alcohol Testing Software - MIS Data Collection Form data
The Company and Consortium Data Metrics Windows give you instant insight into the health and performance of your entire drug and alcohol testing program. Instead of digging through multiple reports, you get a clear, organized view of the numbers that matter most — all in one place.
These powerful data windows allow you to monitor testing activity, track selection percentages, review completed tests, identify pending items, and evaluate overall compliance performance for individual companies or entire consortiums. Whether you manage one client or dozens, you can quickly assess trends, verify program participation, and ensure everything aligns with regulatory requirements.
Designed for decision-makers, not just administrators, these metrics provide meaningful, actionable data that supports smarter oversight, stronger compliance control, and better operational efficiency. Clean, organized, and audit-ready, the Company and Consortium Data Metrics Windows transform raw data into real program intelligence.
DOT Drug and Alcohol Tesing MIS Data Collection Form Data for drug results
DOT Drug and Alcohol Tesing MIS Data Collection Form Data for alcohol results
The DOT MIS Data Collection Form Window simplifies one of the most demanding annual compliance requirements for DOT-regulated employers. Instead of manually compiling testing data and verifying calculations, the system automatically organizes and calculates the figures required for the official DOT MIS report.
All testing activity recorded within the software feeds directly into the MIS data fields, helping ensure totals are accurate, complete, and ready for submission. This significantly reduces the risk of reporting errors, eliminates spreadsheet dependency, and removes the last-minute scramble often associated with the March 15 deadline.
Designed specifically for DOT compliance, this window turns a complex federal reporting obligation into a streamlined, controlled process — giving employers confidence that their annual submission is precise, defensible, and professionally prepared.
All Valid DOT Drug and Alcohol Test Type Results
The report includes the list of all valid DOT drug and alcohol testing results. There are over 100 of these result types described by the Department of Transportation. These test result types are also provided in a drop down box on our Add Record window so that you never have to type them in. You can use this DOT result type report to cut and paste into your import file before importing. An example of a few valid DOT test result types is shown below
Drug/Pre-employment - verified negative
Drug/Pre-employment - positive marijuana
Drug/Pre-employment - positive cocaine
Drug/Pre-employment - positive PCP
Drug/Pre-employment - positive Opiates
.......... etc. ..........
Alcohol/Reasonable suspicion/cause - result below 0.02
Alcohol/Reasonable suspicion/cause - result over 0.02
Alcohol/Reasonable suspicion/cause - result 0.02 to 0.039
Alcohol/Reasonable suspicion/cause - result 0.04 or more
Alcohol/Reasonable suspicion/cause - shy lung
.......... etc. ..........
CSV File Reports (3)
There are three comma separated value (CSV) files which can be created. They are all of the data on the Main window, all of the data on the History window, and the data contained in the random selection report. These CSV files can be used for import back into the system or for import into any spreadsheet software. Spreadsheets allow you to make calculations with the data and to produce graphs and charts. An example of part of a CSV file taken from the Main window is shown below.
123456691,Ed,Simmons,1963-06-13,ABC Testing,Brenda/Quest,2017-01-03,Drug/Pre-employment - positive marijuana
123456692,Mike,Taylor,1963-06-14,ABC Testing,Brenda/Lab Corp,2020-01-04,Drug/Random - positive Amphetamines
123456693,Brian,Becker,1963-06-15,ABC Testing,Sue/Quest,2017-01-05,Drug/Pre-employment - positive Opiates
123456694,David,Adams,1963-06-16,ABC Testing,Sue/Quest,2017-01-06,Drug/Pre-employment - verified negative
In all, there are 26 individual reports in the Drug Testing Software Deluxe program. These reports are all saved in their respective folders on your C:\ drive. Each report type has its own folder so that all of your reports are organized and saved for easy retrieval. The reports stored on your computer have names that indicate the subject of the reports and the run date. The report structure used is shown below:
C:\Drug Testing Reports\
C:\Drug Testing Reports\
Actual screen shot of report folders
As you can see, all reports are organized for easy retrieval. Each report type is generated, saved and appropriately named in its sub folder beneath the C:\Drug Testing Reports folder created on your hard drive. Our Report Locator window, shown below, allows quick access to any report without requiring the use of MS File Explorer.
Reports and Printable Bar Graphs
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Random Selection Report - employee ID, employee name, company name, test type chosen for for every candidate randomly selected
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Random Selection Notification Letter - employee ID, employee name, company name, test type chosen for
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Pending Results Report - employeeID, employee name, employee company name of every individual selected for random testing but no testing results have yet been entered into the system
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Employee Report - employee ID, employee name, company name, records returned, negative results, positive results, neither results, total results, all tests, dates, lab used, results
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Company Report - company name, records returned, negative results, positive results, neither results, total results, all employee IDs, employee names, labs used, test dates, test results
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DOT MIS Company Data Collection - all company DOT MIS Data Collection form values
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DOT MIS Consortium Data Collection - all consortium DOT MIS Data Collection form values
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Employee Directory Employee Report - employee ID, employee name, employee company, employee phone, employee email address, employee address, employee notes for selected employee
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Employee Directory All Employees Report - employee IDs, employee names, employee companies, employee phones, employee email addresses, employee addresses, employee notes for all employees
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Company Directory Company Report - company name, company phone, company email address, company address, company notes for selected company
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Company Directory All Companies Report - Company names, company phone numbers, company email addresses, company addresses, company notes for all companies
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Consortium Report - consortium names and list of all companies in each consortium
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MRO C/TPA Clearinghouse Management Report - employee ID, employee name, lab, company, test date, test result for all employees with non-negative results for chosen time period
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Random Participation Letter Report - company name letter proving random participation
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Company Roster Report - company names, total employees, employee IDs, employee names
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Data Metrics Company Report - company name, number of employees, number of total tests, employee to test ratio, number of drug tests, number of drug test failures, drug test failure percent, drug test completion percent, number of alcohol tests, alcohol failure percent, alcohol test completion percent
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Data Metrics Consortium Report - consortium name, number of employees, number of total tests, employee to test ratio, number of drug tests, number of drug test failures, drug test failure percent, drug test completion percent, number of alcohol tests, alcohol failure percent, alcohol test completion percent
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Graph Report Types Status Company Report - graphs showing company name, number of employees, drug tests completed, alcohol tests completed
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Graphs Report Types Status Consortium Report - graphs showing consortium name, number of employees, drug tests completed, alcohol tests completed
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Graphs Report Results Status Completed Company - graphs showing company name, number of employees, number of tests completed, number of negative results, number of positive results, number of neither results
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Graphs Report Results Status Completed Consortium - graphs showing consortium name, number of employees, number of tests completed, number of negative results, number of positive results, number of neither results
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All DOT Test Types Report - report listing all valid values for drug and alcohol test results
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Main CSV Report - comma separated value file of all data records shown in Main window
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History CSV Report - comma separated value file of all data records shown in History window
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Random Selection CSV Report - comma separated value file of random selection report information
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Company CSV File Report - comma separated value file of company report listed above
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Employee CSV File Report - comma separated value file of employee report listed above
“Our clients love the reports we send out from the employee list. The random selections and the results are all in one easy report to read. It is an easy program to learn and implement. If you are a drug testing company you need this software: one price, free updates and reports at your fingertips. Its a win / win for everyone.”
Dr. Angela M.
McPherson Physicals