Manage Employee and Client Testing Programs with Confidence

 

Clinics, hospitals, occupational health departments, and medical offices need an efficient way to manage drug and alcohol testing records. Spreadsheets, paper files, and separate software programs make it difficult to track testing activity, monitor incomplete tests, prepare reports, and respond to employers requesting documentation.

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TATSoftApps Drug & Alcohol Testing Management Software brings employee records, client companies, test results, random selections, pending results, consortiums, and reports together in one comprehensive Windows desktop application.

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Whether you manage testing for your own healthcare employees, provide testing services to outside employers, or do both, TATSoftApps gives you the tools to keep your operation organized.

One purchase. No monthly fees. No annual license fees. Free lifetime support.

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Designed for Healthcare and Occupational Testing Environments

TATSoftApps is an excellent solution for:

• Hospitals

• Medical clinics

• Occupational health departments

• MRO offices

• Community health centers

• Doctor’s offices

• Collection facilities

• Urgent care centers

• Chiropractors

• Drug and alcohol testing providers

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The software is designed to help your organization manage the administrative records associated with workplace drug and alcohol testing—without forcing you to pay recurring subscription fees.

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Manage Your Own Employees and Outside Client Companies

Some clinics and hospitals manage only their own employee testing program. Others provide testing-management services for multiple employers. TATSoftApps can accommodate either situation.

You can manage:

• Your organization’s own employees

• An unlimited number of client companies

• An unlimited number of employees

• DOT testing programs

• Individual company testing pools

• Multiple-company testing pools

• An unlimited number of consortiums

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There are no per-employee or per-client software charges. As your testing operation grows, your software cost does not grow with it.

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Maintain Complete Testing Histories

Keep your organization’s drug and alcohol testing information in one centralized application.

For each employee or testing participant, you can maintain:

• Employee identification information

• First and last name

• Associated company

• Test date

• Testing reason

• Drug, alcohol, or drug-and-alcohol testing

• Test result

• MRO or laboratory

• DOT status

• Historical testing records

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Testing reasons can include pre-employment, random, post-accident, reasonable suspicion, return-to-duty, follow-up, and other testing events.

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Complete testing histories make it easier to respond when an employer, auditor, or authorized manager requests documentation.

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Track Pre-Employment Candidates Who Are Actually Hired

Clinics and hospitals frequently perform pre-employment tests before knowing whether an individual will ultimately be hired.

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TATSoftApps includes an Onboard status that can be assigned after a tested individual is confirmed as hired. This allows the person to become eligible for inclusion in future random selections without changing or removing the original pre-employment testing record.

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This provides a practical way to retain the original test information while clearly identifying individuals who have entered the workforce.

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Monitor Pending Test Results

The Pending Results Window helps your staff track employees selected for testing until their final results are received and entered.

The window displays important information including:

• Employee ID

• Employee name

• Client company

• Selection date

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This gives your staff a centralized list of outstanding results and makes it easier to identify tests requiring additional follow-up.

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Instead of relying on handwritten notes, separate spreadsheets, or staff memory, your organization can quickly review what remains incomplete.

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Perform Random Selections for Employees and Clients

The built-in Random Selection Module allows your organization to perform random selections without purchasing separate random-selection software or outsourcing the process.

Random selections can be performed for:

• Your organization’s employees

• An individual client company

• Multiple client companies

• An entire consortium

• Drug testing

• Alcohol testing

• Drug and alcohol testing

• Alternate candidates

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Selections may be based on either a specific number of employees or a percentage of the eligible testing pool. The software prevents duplicate selections and uses a scientifically sound random-selection process to produce unbiased, defensible results.

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Generate Detailed Random-Selection Reports

Every random selection produces a professional report documenting important details about the selection, including:

• Date the selection was performed

• Software used to perform the selection

• Organization generating the report

• Companies included in the selection

• Original size of the testing pool

• Number of employees selected

• Drug, alcohol, and drug-and-alcohol selections

• Alternate candidates

• Employee ID, employee name, company, and selection type

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These reports help your organization document its own selections and provide professional selection records to client employers.

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Create Individual Notification Letters

The software can automatically generate a notification letter for each employee selected for testing.

Letters include the employee’s identifying information, company, selection type, selection date, and signature lines. This saves staff time and provides a consistent notification process across every department and client program.

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Simplify DOT MIS Data Collection

Preparing annual DOT MIS Data Collection for both the drug result and the alcohol result information can be a major administrative burden, especially when your organization manages testing for multiple employers or consortiums.

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TATSoftApps automatically organizes stored testing data and calculates the numbers needed for the DOT MIS Data Collection Form.

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DOT MIS information can be reviewed for:

• Your own organization

• An individual client company

• A consortium

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This eliminates hours of manual counting, reduces dependence on spreadsheets, and helps improve the accuracy of the information provided to employers.

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Support FMCSA Clearinghouse Responsibilities

When a non-negative result is entered for an FMCSA-regulated employee, the software displays a reminder that the result may need to be reported to the FMCSA Commercial Driver’s License Drug and Alcohol Clearinghouse.

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This is especially useful for MROs and C/TPAs that assist employers with Clearinghouse responsibilities.

The software can also generate a detailed Clearinghouse Report containing information such as:

• Employee ID and name

• Birth date

• Client company

• DOT number

• MRO or laboratory

• Test date

• Test result

• Selected reporting period

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This provides an additional safeguard against overlooking an important reporting responsibility.

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Generate Professional Reports for Employers and Management

Your clients and managers expect accurate information without unnecessary delays. TATSoftApps includes more than 25 separate reports and graphs that can be generated in seconds.

Available reports include:

• Company test-result reports

• Employee test-result reports

• Date-range testing reports

• Random-selection reports

• Employee notification letters

• Pending-results information

• DOT MIS Data Collection information

• Clearinghouse-related reports

• Company roster reports

• Consortium reports

• Random-testing participation letters

• Employee and company directory reports

• Testing totals and bar-chart graphs

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Reports can be generated for a selected employee, company, consortium, or date range. This allows your staff to provide each employer with the specific documentation it needs.

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Provide Proof of Random-Testing Participation

Client employers may need documentation showing that they participate in a DOT random-testing program.

TATSoftApps can generate Random Participation Letters identifying the employer and documenting its participation. The letter may include an employee roster and signature lines when needed.

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This allows your clinic or hospital to quickly provide professional documentation without manually creating a separate letter for every client.

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Review Company and Consortium Data Metrics

The Company Data Metrics and Consortium Data Metrics window provide an immediate overview of testing activity.

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Your staff can quickly access important totals for an individual employer or consortium without manually counting records or reviewing multiple reports.

These metrics can help your organization:

• Respond quickly to client questions

• Verify testing activity

• Review program totals

• Identify trends

• Prepare for reporting requests

• Monitor multiple client programs efficiently

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Maintain Employee and Company Directories

Built-in Employee Directory and Company Directory windows keep frequently used contact information readily available.

Store and access:

• Employee and company names

• Telephone numbers

• Email addresses

• Mailing addresses

• Company associations

• Notes

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Quick Search™ makes it easy to locate a specific employee or company. Email addresses can also be copied to the Windows clipboard for convenient use in your email program.

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Import Employee Information from CSV Files

When adding employees or setting up a new client company, you can import roster information from a properly formatted CSV file.

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The software reviews the information before completing the import and identifies records containing errors. This allows problems to be corrected before the information is added to your database.

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Records can also be entered manually whenever necessary.

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Quickly Access Laboratories and Other Systems

The External Connections Window allows you to create convenient links to laboratories, collection facilities, internal systems, and other frequently used websites.

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Your staff can assign a name and web address to each connection and open it directly from the software. This can provide faster access to laboratory websites and other resources used throughout the workday.

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Protect Access to Sensitive Testing Information

The built-in Security Manager Window allows your organization to control who can access the application.

Security capabilities include:

• Secure software logon

• Individual usernames and passwords

• User creation and deletion

• Password requirements

• Username and password changes

• Key-phrase assistance for account recovery

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These controls help restrict access to authorized staff members.

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Keep Your Information on Your Own Computers

TATSoftApps is a Windows desktop application compatible with Windows 10 and Windows 11.

Your organization maintains control of its information on its own computers rather than depending on continuous access to a cloud-based subscription service. Your ability to use the software does not end because a monthly or annual subscription was discontinued.

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A standard license allows installation on up to five computers located under one physical roof.

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Eliminate Expensive Recurring Software Charges

Many drug and alcohol testing platforms charge according to the number of users, employees, client companies, or testing programs being managed. Those expenses can continue indefinitely and increase as your operation grows.

TATSoftApps is purchased for one affordable, one-time cost.

• No monthly subscription

• No annual license fee

• No per-user charge

• No per-employee charge

• No per-client charge

• Unlimited client companies

• Unlimited consortiums

• Unlimited employees

• Free lifetime technical support

• Free upgrades and enhancements for one full year

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The longer your clinic or hospital uses the software, the more it can save compared with subscription-based alternatives.

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Easy for Your Staff to Learn and Use

TATSoftApps is designed for everyday business and healthcare-office users—not computer programmers.

The windows are clearly organized, common functions are easy to locate, and Help buttons are available throughout the application.

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If your staff needs assistance, free lifetime support is included. When you call TATSoftApps during regular business hours, we answer the phone and provide personal support.

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One Application for Your Entire Testing Operation

TATSoftApps gives clinics and hospitals the tools to manage employee records, client companies, testing histories, random selections, pending results, consortiums, DOT MIS information, Clearinghouse-related records, and professional reports from one convenient application.

 

Reduce paperwork. Eliminate scattered spreadsheets. Improve organization. Provide better service to employers—and stop paying recurring software fees.

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Bring Your Drug and Alcohol Testing Records Together Today

Purchase TATSoftApps Drug & Alcohol Testing Management Software and give your staff a comprehensive, affordable solution for managing workplace drug and alcohol testing programs.

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Unlimited companies. Unlimited consortiums. Unlimited employees. One-time cost.

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See our Cost Benefit Analysis Page comparing our software to our competitors

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Questions? Call TATSoftApps LLC at 850-686-5522.
Available Monday through Friday, 8:00 a.m. to 5:00 p.m. Central Time.

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Improve Organization. Strengthen Your Services. Manage Testing with Confidence.