Drug & Alcohol Testing Software for TPAs and Testing Companies

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Manage Every Client’s Testing Program from One Powerful Application

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When your business manages drug and alcohol testing for multiple client companies, organization and accuracy are essential. You need to maintain separate employee records, testing histories, random-testing pools, consortiums, pending results, compliance information, and reports for every client you serve.

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TATSoftApps Drug & Alcohol Testing Management Software brings all of these responsibilities together in one comprehensive Windows desktop application.

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Manage unlimited client companies, unlimited consortiums, and unlimited employees—without monthly subscriptions, per-client charges, or per-employee fees.

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One purchase. No recurring software fees. Free lifetime support.

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Designed for Drug-Testing Companies, TPAs, MROs, and Medical Providers

TATSoftApps is designed for organizations that manage drug and alcohol testing programs for other businesses, including:

• Third-party administrators

• Drug and alcohol testing companies

• Medical clinics and hospitals

• MRO offices

• Occupational health providers

• Collection facilities

• Consortium managers

• New drug-testing businesses

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Whether you manage a few local employers or a growing list of clients, the software provides the tools needed to organize and expand your operation.

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Manage an Unlimited Number of Client Companies

Your business should not be penalized for growing. TATSoftApps allows you to add and manage an unlimited number of client companies without increasing your software cost.

For each client company, you can maintain:

• Company name and contact information

• Employee records

• Drug and alcohol testing histories

• DOT testing information

• MRO and laboratory information

• Random-testing eligibility

• Pending testing results

• Company-specific reports

• DOT MIS Data Collection information

• FMCSA Clearinghouse-related records

• Notes and other important details

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Each company’s records remain clearly identified, making it easy to locate information and provide clients with the documentation they need.

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Create and Manage Unlimited Consortiums

For businesses that administer consortium testing programs, TATSoftApps provides complete consortium-management capabilities.

You can:

• Create an unlimited number of consortiums

• Add an unlimited number of companies to each consortium

• Perform random selections across an entire consortium

• Review consortium testing metrics

• Calculate DOT MIS information for a consortium

• Maintain records for each participating company

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The Consortium Report provides a complete list of your consortiums and the companies assigned to each one.

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Perform Random Selections for Companies and Consortiums

The built-in Random Selection Module eliminates the need to purchase separate random-selection software or outsource your clients’ random selections.

Selections can be performed for:

• An individual company

• Multiple companies

• An entire consortium

• Drug testing

• Alcohol testing

• Drug and alcohol testing

• Alternate candidates

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You may select employees using either a specific number or a percentage of the eligible pool. The software prevents duplicate selections and uses a scientifically sound random-selection process to produce unbiased, defensible results.

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Produce Detailed Random-Selection Reports

Each random selection generates a professional report documenting important information about the selection, including:

• Date the selection was performed

• Software used to perform the selection

• Name of the organization generating the report

• Number and names of the companies included

• Original size of the employee pool

• Number of employees selected

• Drug, alcohol, and drug-and-alcohol selections

• Alternate candidates

• Employee ID, name, company, and selection type

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These reports provide your clients with clear documentation of how and when their random selections were completed.

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Generate Individual Employee Notification Letters

The software can automatically produce a notification letter for each employee selected for testing.

Each letter identifies the employee, client company, selection type, selection date, and organization performing the selection. Signature lines may also be included for documentation purposes.

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These professional letters save time and allow you to provide a consistent notification process for every client.

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Track Pending Test Results

The Pending Results Window allows you to monitor selected employees until their final test results are received and entered.

You can quickly see:

• Employee ID

• Employee name

• Client company

• Selection date

• Outstanding testing status

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This centralized view helps prevent incomplete tests from being overlooked and makes it easier to follow up with clients, employees, laboratories, or collection facilities.

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Simplify DOT MIS Data Collection for Your Clients

Preparing annual DOT MIS Data Collection information for multiple companies and consortiums can require hours of manual counting.

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TATSoftApps automatically organizes stored testing data and calculates the numbers needed for the DOT MIS Data Collection Form.

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Information can be reviewed for an individual client company or an entire consortium. This reduces repetitive work, saves valuable time, and helps improve the accuracy of the information you provide to your clients.

 

Support FMCSA Clearinghouse Responsibilities

When a non-negative test result is entered for an FMCSA-regulated employee, the software provides an alert reminding the user that the result may need to be reported to the FMCSA Commercial Driver’s License Drug and Alcohol Clearinghouse.

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This feature is especially valuable to C/TPAs and MROs responsible for managing Clearinghouse information for multiple employers.

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The software can also generate detailed Clearinghouse Reports containing relevant employee, company, DOT number, laboratory, test-date, and test-result information.

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Provide Professional Reports to Every Client

Your clients depend on you for accurate records and timely documentation. TATSoftApps includes more than 25 reports and graphs that can be generated without manually assembling information from multiple spreadsheets.

Available reports include:

• Company test-result reports

• Employee test-result reports

• Consortium reports

• Random-selection reports

• Employee notification letters

• Pending-results information

• DOT MIS Data Collection information

• Clearinghouse-related reports

• Company roster reports

• Random-testing participation letters

• Employee and company directory reports

• Date-range testing reports

• Testing totals, metrics, and bar-chart graphs

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Reports can be generated for specific date ranges, companies, consortiums, or employees, allowing you to provide exactly the information each client requests.

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Demonstrate Random-Testing Participation

Some client companies need documentation showing that they participate in a DOT random-testing program.

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TATSoftApps can generate Random Participation Letters that identify the participating company and document its inclusion in a random-testing program. An employee list and signature lines can also be included when needed.

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This allows you to quickly provide clients with professional proof of participation.

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View Company and Consortium Metrics

The Company Data Metrics and Consortium Data Metrics window give you an immediate overview of testing activity.

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Instead of manually reviewing individual records, you can quickly access important totals and program information for a specific company or consortium.

These real-time metrics help you:

• Respond to client questions

• Review program activity

• Identify testing trends

• Verify testing totals

• Monitor multiple programs efficiently

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Maintain Employee and Company Directories

The software includes separate directories for employees and client companies.

Store and quickly access:

• Telephone numbers

• Email addresses

• Mailing addresses

• Contact information

• Company information

• Notes

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Quick Search™ helps you locate records without scrolling through long lists. You can also copy email addresses directly to the Windows clipboard for convenient use in your email program.

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Import Employee Records from CSV Files

When adding a new client, you can import its employee roster from a properly formatted CSV file rather than manually entering every employee.

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The software reviews the information before import and identifies records containing errors. This allows incorrect information to be corrected before it is added to the database.

Employees and test results may also be entered manually whenever necessary.

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Connect to Frequently Used Websites

The External Connections Window feature allows you to create convenient links to laboratories, collection facilities, internal systems, or other frequently used websites.

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You can assign a name and web address to each connection and open it directly from the software. This provides faster access to external systems you use while managing client programs.

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Keep Client Information Under Your Control

TATSoftApps is a Windows desktop application compatible with Windows 10 and Windows 11. Your business maintains its information on its own computers rather than depending on continuous access to a cloud-based subscription service.

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A standard license permits installation on up to five computers located under one physical roof.

Your access does not depend on monthly payments, annual renewals, the number of clients you manage, or the number of employees stored in the software.

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Protect Access to Sensitive Information

The built-in Security Manager Window allows your business to create and manage authorized software users.

Security features include:

• Secure user logon

• Individual usernames and passwords

• User creation and deletion

• Password requirements

• Username and password changes

• Key-phrase assistance for account recovery

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These controls help limit software access to authorized members of your staff.

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Save Thousands by Eliminating Recurring Fees

Many drug and alcohol testing management systems charge according to the number of client companies, employees, users, or testing programs you manage. As your business grows, your software expense grows with it.

TATSoftApps is different.

• One affordable, one-time purchase

• No monthly subscription

• No annual license fee

• No per-client charge

• No per-employee charge

• No limit on companies

• No limit on consortiums

• No limit on employees

• Free lifetime technical support

• Free upgrades and enhancements for one full year

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You can add new clients and expand your business without creating a larger recurring software bill.

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Easy to Learn—Even for a New Testing Business

You do not need an information-technology department to operate TATSoftApps. The software is designed for everyday business users, with clearly organized windows and Help buttons throughout the application.

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If you need assistance, free lifetime support is included. When you call TATSoftApps during regular business hours, we answer the phone and provide personal help.

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Build a More Efficient and Profitable Testing Business

The right software does more than store information. It reduces repetitive work, helps your staff stay organized, improves the professional services you provide, and gives your business room to grow.

 

With TATSoftApps, your organization can manage client companies, consortiums, employees, random selections, pending results, DOT MIS data, Clearinghouse information, and professional reporting from one convenient application.

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Stop combining spreadsheets, paper files, separate random-selection programs, and costly subscription services.

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Manage More Clients Without Paying More for Your Software

Purchase TATSoftApps Drug & Alcohol Testing Management Software and gain a complete solution for managing your clients’ drug and alcohol testing programs.

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Unlimited companies. Unlimited consortiums. Unlimited employees. One-time cost.

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Questions? Call TATSoftApps LLC at 850-686-5522.

Available Monday through Friday, 8:00 a.m. to 5:00 p.m. Central Time.

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See our Cost Benefit Analysis Page comparing us with our competitors

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Organize Your Operation. Serve Your Clients. Grow Your Business.